Alerts and Notifications

1. Purpose of Alerts & Notifications

The Alerts and Notifications module ensures that critical fleet-related events are communicated in a timely manner to responsible users through system notifications and email alerts, helping prevent delays, legal non-compliance, and operational disruptions.

2. Types of Notifications Supported

The system supports:

• System Notifications (displayed within the application)

• Email Notifications (sent to registered user email IDs)

3. Alert Categories

3.1 Insurance Alerts

Insurance Expiry Alert

Trigger Condition:

• Insurance policy nearing expiry (e.g., 30 days / 7 days)

• Insurance policy expired

Notification Content:

• Vehicle Number

• Policy Expiry Date

• Insurance Status

Recipients:

• Admin / Fleet Manager

Purpose:

• Ensure timely insurance renewal

• Prevent operation of uninsured vehicles

3.2 Maintenance Alerts

Upcoming Maintenance Alert

Trigger Condition:

• Vehicle approaching confirmed service due date

Notification Content:

• Vehicle Number

• Last Service Date

• Next Service Due Date

Recipients:

• Admin / Maintenance Team

Purpose:

• Enable preventive maintenance

• Reduce breakdown risks

4. Notification Delivery Mechanism

5. Security & Access Control

• Alerts are role-based

• Only authorized users receive sensitive notifications

• Insurance and expense alerts are restricted to admin roles

6. Benefits of Alerts & Notifications

• Prevents missed renewals and deadlines

• Improves operational discipline

• Reduces legal and financial risks

• Enhances responsiveness and accountability